Fees & Deadlines

The following rates include VAT and are quoted in Euros (EUR).

(1) – Members of the International Society of Dermatology (ISD).
(2) – Members of the Italian Society of Dermatology (SIDeMaST).
(3) – Members of the Italian Association of Hospital and Public Health Dermatologists-Venereologists (ADOI).
(4) – Proof of status is necessary to finalise the registration.
(5) – Doctor undergoing a training program leading to specialisation in dermatology. The applicant’s age limit is 35 years at the time of the congress. Proof of status is required to complete registration.
(6) – Person residing in one of the countries defined by the World Bank as low-income or lower-middle income. For a complete and up-to-date list, please consult the World Bank website. A copy of your passport is required to complete the registration.

Registration Fee includes

Delegates

• Access to all Congress Sessions and Poster Area (Scientific Program sessions are open to registered delegates only)
• Access to Sponsored & Satellite Symposia
• Access to the Exhibition Area
• Welcome cocktail on 18 June 2025
• Opening and Closing Ceremonies

Courses Fees

Fees below are inclusive of any applicable taxes and quoted Euros (EUR).

Prescribers/Non-Prescribers

According to D.Lgs. 24 April 2006 n. 129 and ss. mm. and ii. the advertising of all types of medicines must be directed exclusively to persons able to prescribe or dispense them.

As the event will take place in Rome, Italy, and the XIV ICD Congress will be attended by a multidisciplinary audience, the Organizing Secretariat will assign different badges to Prescribers and Non-Prescribers to ensure compliance with the above regulations.

Access to the industry exhibition area will be restricted to Prescribers.

Nurses Non-Prescribers, Medical Students, will not be allowed into the exhibition area and will automatically be classified as NON-PRESCRIBERS.

Nurse Prescribers, Residents, ISD Members, Non-ISD Members and LI/LMI countries attendees will be allowed access to the exhibition area and will be classified as PRESCRIBERS.

Data – Authorisation to use

Data made available through the online registration system is collected and processed by ICD 2025 – Triumph Italy Srl in accordance with the European Data Protection Regulation. All data is processed by Triumph Italy Srl for organizational purposes, in particular for Meetings registration.

Each participant receives a badge with the participant’s surname and first name and a barcode or QR code. The code can be used to access all the data on this form via software available to the ICD 2025 Organizing Secretariat.

Each participant must consider that by accepting the scanning of the badge at any Congress or Symposium stand, he/she authorises the ICD 2025 Organizing Secretariat to transfer the participant’s data relating to his/her name, surname, country, and e-mail to the holder of the stand (usually a pharmaceutical company), including the authorisation to use this data for purposes such as the promotion of pharmaceutical products and the like.

Proof of Status

Below are the mandatory requirements that a valid Proof of Status must fulfil:

• It must be issued in English;
• It must be issued on official hospital or university letterhead;
• The date of issue must be no earlier than 6 months from the date of registration;
• It must state the full name and date of birth of the applicant;
• It must indicate the beginning and end of the residency (for residents only);
• It must be signed by the director of the department (hospital or academic institution) confirming the applicant’s status;
• It must include the following details of the head of department: full name, department, e-mail address and telephone number.

Please also consider the following:

• The registration team will have to review and approve it;
• Invalid proof of status cannot be accepted: the decision of the ICD will be final, and the registration fee will be automatically upgraded to the full fee for Non-Members;
• Once the online pre-registration period for the Congress has closed, participants who still wish to register as residents/students/nurses will need to bring their Proof of Status on-site in order to benefit from the reduced fee.

Methods of Payment

• Only credit cards (Visa, MasterCard, Amex) are accepted.
• Payments can only be made in Euros (EUR).
• Credit card statements will indicate the seller/dealer as Triumph Italy Srl and the amount in EUR.
• Special needs or requests on the payment method can be directed to icd2025registration@thetriumph.com.
• Once payment has been confirmed, a summary of the registration will be sent by email.
• The confirmation letter will only be sent to the e-mail address entered in the registration process.
• Please check your spam box.
• One month before the start of the congress, a confirmation letter with a QR code will be sent to all registered participants by e-mail. This e-mail enables the badge to be printed on site.

Cancellation Policy

All cancellations must be communicated in writing (by e-mail) to the Registration Department (icd2025registration@thetriumph.com). The following rules apply:

• Cancellations received in writing by 4 December 2024 are entitled to a refund of 100%, less administrative fees;
• Cancellations received in writing between 5 December 2024 and 3 March 2025 are entitled to a refund of 50%, less administrative fees;
• Cancellations received on or after 4 March 2025 shall not be entitled to any refund;
• All refunds will be made within (3) three months after the end of the event. Requests submitted after this period will not be considered. Refunds, if due, will be made to the same credit card used to pay for the services;
• Any participant initially registered as an individual who subsequently received sponsorship from an industry or company will not be entitled to a refund;
• Refunds will not be processed if the visa application has been refused by Embassies/Consular Offices.
• This cancellation policy also applies to course registrations and social events (if any).

Special requests

Name changes

Name changes can be requested by e-mail from the registration holder to the Registration Department (icd2025registration@thetriumph.com). Each name change will cost EUR 50.00 including VAT.

• Name changes are only possible during the pre-registration period. Therefore, no name change requests will be accepted on site.
• Name changes may only be made between delegates belonging to the same registration category.
• Participants belonging to different registration categories who make a name change will not be entitled to a refund if the fee paid by the old delegate is higher than the fee of the new participant (e.g., ISD Members instead of ISD Non-Members. This will apply to any registration category).
• Participants replacing delegates registered with a lower registration fee are required to pay the difference between their registration fees (e.g., Non-ISD Members replacing ISD Members).

Badge reprinting

A charge of EUR 50.00 incl. VAT will be made on site for the reprinting of forgotten/lost/stolen badges.

Groups

• Before the deadline, Group Administrators may change the distribution of purchased tickets: no name change fee will be charged if such a change is processed individually online.
• After the deadline, tickets already distributed cannot be redistributed by the Group Administrator. For any changes, please contact icd2025registration@thetriumph.com.

Important Notes

• Participants who submit and pay their registration fees incorrectly will not be entitled to a refund. For example, participants who register as ISD Non-members and (at a later stage) become ISD Members are not entitled to a refund of the difference between the two fees. Nor if, although they are active ISD Members, they create a new profile and register as Non-ISD Members. This will also apply to third parties/group administrators who process their delegate registration incorrectly.
• Invalid membership status cannot be accepted: the team will check its validity. In the event of an invalid declaration, the membership fee will automatically be upgraded to the full Non-Member fee.

These general terms and conditions are to be regarded as the legal basis for all registrations. Verbal agreements are not binding unless confirmed in writing.